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OneDrive for business are improved, best for GDPR?

One of the features of Office 365 that are most debated is OneDrive for Business(OD4B), is also one of the most misunderstood features. Many think of it as a replacement for Dropbox or a direct competitor with Dropbox. In some areas they do compete directly, however with security I would say there is no competition with what you can do with OD4B.

It is now even more improved not only with a new sync-client, for administrators there is an Administration Center. The admin center for OD4B will be extremely good for all companies in their adoption of EUs Data-privacy regulation (GDPR).

Some of the features in the admin center are these,

  • Control sharing not only for OD4B but as well for SharePoint. Control can be to allow sharing only to certain domain-names.
  • Block synchronizing files to only be allowed for organisational devices(domain-joined).
  • Block synchronizing of certain file-types.
  • Limit the storage of all OneDrive for business areas in the organisation.
  • Set amount of days that storage for a deleted user will be kept. Good when employees leave the company.
  • Limit access to OneDrive and SharePoint (even web) to defined IP-addresses.
  • Block download of files.
  • Block ability to store screenshots on a mobile (right now only Android) devices.
  • Block copy and print of information.
  • Block possibility open OD4B-stored files to be open in other apps on the mobile device.
  • Encrypt data when device is offline, this is referred to as encryption-at-rest. (good for your CISO and legal team to know)
  • Require Office 365 login when the OneDrive app is open on any mobile device.
  • The possibilities of setting compliance and data loss protection are almost endless and would require a separate blogpost.

The new sync-client is now working very good for OD4B stored files, however for SharePoint Online stored files are we still seeing some issues. The latest information now is that the release will not come before end of January 2017. I have customers eagerly waiting for this.

Start the year by testing these features in your separate Office 365 subscription for testing, if you don´t have one we can serve you with a subscription.

With these new governance settings to control the flow of the information, I can see that the reasons for not using Office 365 or unwise. I would go as far as stating that Office 365 is one of the best choices for being GDPR-compliant organisation by 25th of May 2018.